3 Shires 2019 AGM - Monday 13th May (8:20pm - 9:00pm)
​The Ibis Hotel, Barlborough

Agenda

• Apologies
• Management Committee Elections (see role descriptions below)
• ​Constitution changes
  
• Group attendance & financial information
• Membership update
• Review of the year:
  • ​topics covered over the last 12 months
  • update on membership benefits (including new 'Coach-in-the-Spotlight' feature)
  • 3 Shires survey outcomes
  • Supervision Group
• Group goals
  • review last 12 months' goals
  • set next 12 months' goals
• Next 6 months meetings / ideas for future meetings
• 3 Shires Workshops/CPD events
  • ​ideas for topics & dates
  • potential speakers
• Social events
  • Summer social
  • Others?
• AOB
  • ​If you have any other business, please notify the Chair before the start of the meeting.

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Management Committee Roles (2018-19)

NB - From April 2019 all Management Committee Members receive FREE MEMBERSHIP as a thank you for their hard work!

Group Leader & Chair

• Keeping an eye on the 'bigger picture' - ensuring we're adhering to our vision and mission, and coming up with ideas to continue developing the group, and ensure our marketing and image to others is professional and current
• Keeping the website up to date (including adding new member profiles, updating existing ones, and adding member's blogs)
• Sending out newsletters (3 times a month)
• Posting all 3 Shires meetings on Eventbrite and sending the delegate list to the Treasurer
• Running / facilitating meetings (including contacting speakers)
• Providing & issuing attendance certificates at meetings
• Ensuring appropriate resources are available for meetings
• Arranging & chairing the Management Committee (MC) meetings - 3 times a year. Circulating an agenda in advance to other MC members for additions 
• Organising CPD workshops (with other MC members)
• ICF Local Group - attendance at conference calls (receiving coaching updates from ICF and informing members)

Treasurer​

• Responsible for room bookings for meetings / events
• Engaging with members to renew their membership & keep an up-to-date list
• Invoicing members & visitors 
• Taking payments at meetings and keeping a register of attendees
• Sending out receipts & checking payments have been made
• Banking membership fees and visitor's payments
• Contacting visitors (after their first meeting) and letting them know about the 'free coaching session' offer for all visitors
• Sending out invoices for expenditure
• Keeping accurate accounts for the group and providing these to the AGM, and other MC meetings where appropriate
• Attending MC meetings (including providing the MC with up to date membership status)
• Organising CPD workshops (with other MC members)

Secretary & Librarian

• Attending and taking minutes at each MC meeting, then distributing the latter afterwards to MC members
• Co-ordinating the Librarian role on a rotational basis amongst the members
• Develop a regular book review
• Manage member recommendations for books to look for
• Helping with organisation of CPD workshops

Marketing Officer

• Posting meeting information on the group's LinkedIn page
• Creating a Facebook event for our meetings with the Eventbrite link (minimum twice a month)
• Promoting the meeting in local Facebook communities including The Coaching Academy Facebook group
• Sharing successes of the group across all social media platforms
• Promoting the group at all networking events

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