AGM (2019)

3 Shires 2019 AGM - Monday 13th May (8:20pm - 9:00pm)
The Ibis Hotel, Barlborough

Agenda

Apologies
Management Committee Elections (see role descriptions below)
Constitution changes
Group attendance & financial information
Membership update
Review of the year:
- topics covered over the last 12 months
- update on membership benefits (including new 'Coach-in-the-Spotlight' feature)
- 3 Shires survey outcomes
- Supervision Group
Group goals
- review last 12 months' goals
- set next 12 months' goals
Next 6 months meetings / ideas for future meetings
3 Shires Workshops/CPD events
- ideas for topics & dates
- potential speakers
Social events
- Summer social
- Others?
AOB
- If you have any other business, please notify the Chair before the start of the meeting.

You can read the minutes of this meeting by downloading the file here:

NB - From April 2019 all Management Committee Members receive FREE MEMBERSHIP as a thank you for their hard work!

Group Leader & Chair

Keeping an eye on the 'bigger picture' - ensuring we're adhering to our vision and mission, and coming up with ideas to continue developing the group, and ensure our marketing and image to others is professional and current
Keeping the website up to date (including adding new member profiles, updating existing ones, and adding member's blogs)
Sending out newsletters (3 times a month)
Posting all 3 Shires meetings on Eventbrite and sending the delegate list to the Treasurer
Running / facilitating meetings (including contacting speakers)
Providing & issuing attendance certificates at meetings
Ensuring appropriate resources are available for meetings
Arranging & chairing the Management Committee (MC) meetings - 3 times a year. Circulating an agenda in advance to other MC members for additions
Organising CPD workshops (with other MC members)
ICF Local Group - attendance at conference calls (receiving coaching updates from ICF and informing members)

Treasurer

Responsible for room bookings for meetings / events
Engaging with members to renew their membership & keep an up-to-date list
Invoicing members & visitors
Taking payments at meetings and keeping a register of attendees
Sending out receipts & checking payments have been made
Banking membership fees and visitor's payments
Contacting visitors (after their first meeting) and letting them know about the 'free coaching session' offer for all visitors
Sending out invoices for expenditure
Keeping accurate accounts for the group and providing these to the AGM, and other MC meetings where appropriate
Attending MC meetings (including providing the MC with up to date membership status)
Organising CPD workshops (with other MC members)

Secretary & Librarian

Attending and taking minutes at each MC meeting, then distributing the latter afterwards to MC members
Co-ordinating the Librarian role on a rotational basis amongst the members
Develop a regular book review
Manage member recommendations for books to look for
Helping with organisation of CPD workshops

Marketing Officer

Posting meeting information on the group's LinkedIn page
Creating a Facebook event for our meetings with the Eventbrite link (minimum twice a month)
Promoting the meeting in local Facebook communities including The Coaching Academy Facebook group
Sharing successes of the group across all social media platforms
Promoting the group at all networking events